Accounts and Payroll Administrator

Accounts and Payroll Administrator

Accounts and Payroll Administrator – 30 hours per week 


Cranford Hospice Trust provide the best possible palliative care, education, support, and advice to the people of Hawke’s Bay – from Mahia in the north, to Takapau in the south. Our vision is to help people make the most of living and dying within a compassionate community. We provide specialist palliative care services.
Our Values  

  • Aroha (Compassion) – in all we stand for;
  • He Mātanga (Professionalism) – in all we do;
  • Rangapū (Partnership) -  together we can do more;
  • Auaha (Innovation) – so we move forward;
  • Hautūtanga (Leadership) – we set the standard in specialist palliative care.


About the Role

The Accounts and Payroll Administrator is responsible for providing a professional and effective payroll and financial support service for Cranford Hospice Trust.


Key Responsibilities 

Finance Support Services

  • Providing finance, accounting and payroll support and information to Cranford Hospice Trust Leadership team as requested
  • Maintaining professional and effective communication through telephone and face to face contact with debtors and creditors, families/Whanau, community organisations and members of the public and dealing with queries in a professional and efficient manner


Accounts Administration 

Accounts Payable 

  • Receive and collate supplier invoices via mail and email on a daily basis
  • Match invoices to purchase orders in ApprovalMax and Xero
  • Check invoices to ensure correctly coded and approved and compliant with GST and other tax requirements.
  • Process invoices in ApprovalMax and Xero in a timely and accurate manner.
  • Review Creditor statements and follow up outstanding items.
  • Ensure invoices are approved and paid on time and penalties are not incurred.
  • Ensure deskfiles are developed, maintained and up to date

Accounts Receivable 

  • Ensure Te Whatu Ora contract invoice is accurate and submitted on time
  • Process miscellaneous invoices as required
  • Review overdue reports and ensure follow up action is taken

Bank Account 

  • Reconciliation and processing in conjunction with the Finance Director and/or CEO

General Ledger

  • Provide support with monthly management reporting.
  • Assistance with preparation of Board Reports and variance commentaries.


Payroll Processing 

  • Maintaining an understanding of human resource and employment legislative issues for the service, maintenance, and production of fortnightly wages for Cranford Hospice Trust staff
  • Fortnightly wages and salaries processed within set timeframes
  • Ensure that staff payroll queries and corrections are dealt with
  • Ensure appropriate payroll reports are printed and distributed to the required staff member in a timely manner following payroll processing
  • IRD returns are filed twice a month


We support diversity in our staff, and strongly encourage applicants from all backgrounds with the necessary capability and who share our values to apply. We proactively develop pathways that maximise opportunity for Māori and Pacific peoples and encourage you to apply.


For a full copy of the job description or to apply for this position, please email Caitlin Doran, People and Culture Advisor on Ca***********@cr*************.nz