Promoter:
Cranford Hospice
300 Knight Street, Hastings, 4122
Phone: 06 878 7047

Email: laura.hofman@cranfordhospice.org.nz or pippa@societyevents.co.nz

By registering yourself, or registering on behalf of a child or dependent, for the Cranford Hospice Glow Orange Night Walk (“Event”), you agree to the following terms:

1. Event Rules & Conduct

The Glow Orange Night Walk is about coming together for a meaningful cause — safely, respectfully and with plenty of glow.

By participating, you agree to:

• Follow all Event Rules.
• Comply with all venue Conditions of Entry and requirements.
• Follow instructions from Event Organisers, staff, volunteers and security.
• Stay out of restricted areas.
• Act respectfully toward other participants at all times.

The Promoter may refuse entry or remove any person for safety or non-compliance.

2. Participation & Safety

The Glow Orange Night Walk is a relaxed, family friendly run, walk or dance. The course is mainly on paved surfaces along the Rotary pathway from Perfume Point and as far as the National Aquarium.  In some places, the surface may be uneven, and due to the nature of a night event, some areas will not be brightly illuminated.

While safety measures are in place, risks cannot be completely eliminated.

By taking part, you (and any child you register) confirm:

• Participation is voluntary and at your own risk.
• You are medically and physically able to participate.
• You will take reasonable care for your safety and others.

You consent to receiving medical treatment if required.  If you have any specific accessibility or medical concerns, please contact the event organiser pippa@societyevents.co.nz prior to the event.

3. Personal Belongings

All belongings are brought at your own risk. The Promoter is not responsible for loss or damage. 

Participants are responsible for their belongings at all times, including before, during and after the event, and while on the course.

We recommend leaving valuables at home where possible.

4. Event Changes & Weather

The Event will proceed rain or shine unless deemed unsafe by the event management team.  If cancellation or changes are required, participants will be notified as soon as reasonably practicable. A postponement date will be advised.

The Promoter may cancel, postpone or modify the Event if required. No liability is accepted for additional participant costs.

If the event is cancelled, you will have the option to:

• Donate your ticket cost to Cranford Hospice
• Request a refund of your ticket price.
• Transfer your ticket to the postponement date.

5. Tickets, Transfers & Refunds

All ticket purchases are non-refundable except where required under NZ Consumer Law.

If you can no longer attend, you may transfer your registration to another participant.  Please contact the Event Manager to arrange the transfer.

Transfers may be permitted subject to administration fees of $5 per transfer.

If you require assistance, please contact the event manager pippa@societyevents.co.nz

6. Fundraising & Competitions

Participants must comply with any fundraising guidelines provided by the promoter.

Where competitions, giveaways and prize draws are offered by the Promoter or Event Partners, separate terms and conditions may apply.

7. Third-Party Vendors

Third-party vendors (including food trucks, sponsors and activation partners) operate independently.

To the extent permitted by law, the Promoter is not responsible for the acts, omissions, products or services of any third party.

Participants engage with third parties at their own discretion and risk.

Participants are responsible for checking ingredient information and suitability before consuming any food or beverage offered by third parties.

Some Sponsor activations may have additional terms and conditions displayed at the activation site.

8. Photography & Media

The Glow Orange night walk is a public event. By attending, you consent to photography and filming for promotional purposes.

By attending, you agree that:

• your name, image, voice or likeness may appear in event photography, video or broadcast coverage; and
• the Promoter and Event Partners may use this content for any promotional, marketing, reporting or future event purposes, and across various media platforms.

If you have concerns about any content filmed or photographed at the event, please contact the event manager at pippa@societyevents.co.nz prior to the Event.

9. Communications & Privacy

By registering, you agree that Cranford Hospice may contact you with important event related information using the details you provide.

Marketing communications will comply with the Unsolicited Electronic Messages Act 2007 and the Privacy Act 2020.

Participant information will not be shared with Event Partners without your consent, unless permitted by Law.

You may unsubscribe from marketing communications at any time.

For more information, please refer to our Privacy Policy

10. Liability and Indemnity

To the extent permitted by NZ law, the Promoter and Event Organisers is not liable for:

• Personal injury
• Property loss or damage
• Indirect or consequential loss;

arising from participation in the Glow Orange Night Walk.

The Promoter & Event Organisers are not liable for any loss or injury arising from any third-party activities, including those set out in clause 7 (Third-Party Vendors & Sponsor Activations).

The Promoter’s total aggregate liability to you arising out of or in connection with the Event or these terms will not exceed the price you paid for your ticket.

Nothing in these terms limits any rights you have under New Zealand consumer law.

You indemnify the Promoter  & Event Organiser from and against all losses, liabilities, damages, costs and expenses (including reasonable legal costs) arising from your breach of these terms, your breach of venue rules or applicable laws, or your acts or omissions in connection with the Event.

11. Parent / Guardian Consent

If registering a participant under 18 years of age:

You confirm that as the legal Parents/guardians, you accept responsibility for participants under 18, and accept these terms on their behalf.

You accept responsibility for supervising them in accordance with the Glow Orange Night Walk Event Rules.

You accept full responsibility for any acts or omissions of the child you are responsible for, including before, during and at the end of the course.

Participants aged 12 and under completing the course must be accompanied by a paying adult.

Participants aged 13 and over may complete the course independently but must be supervised by a responsible adult when not on the course.

12. General Terms

These terms are governed by the laws of New Zealand, and the parties submit to the non-exclusive jurisdiction of the New Zealand courts.  We may update these terms by posting an updated version on the Event website and, where reasonably practicable, by providing notice to registered participants.  If any provision is found to be invalid, the remaining provisions will continue in full force and effect. Nothing in these terms limits any rights you may have under New Zealand consumer law.

13. Agreement

By completing registration, you confirm that you have read, understood and agree to these terms.